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REPORT OF DEATH

(For Filipino Citizen only)

Check if death has occurred in the following States under the consular jurisdiction of the Philippine Consulate General in Houston:

Arkansas, Louisiana, Mississippi, New Mexico, Oklahoma, and Texas

Civil Registry does not require personal appearance, and may be sent via registered mail (instructions below) or it can also be submitted personally

 

Requirements Checklist:

  • Cover letter indicating your request to report death, your contact numbers, email address and list of enclosed documents
  • Four (4) original duly-accomplished Report of Death forms (technical statement as to the cause of death given by competent authority or probable cause of death) in black ink, signed by the immediate family member of the deceased or duly authorized representative (if the deceased is a Filipino citizen). If submitting by mail, form should be notarized.
  • One (1) original and four (4) photocopies of the Certificate of Death issued by the State Department of Health.
  • One (1) original and four (4) photocopies of duly notarized Affidavit of Delayed Registration of Death, when reporting the death one (1) year or more after its occurrence.
  • Four (4) photocopies of the deceased’s identification card or passport
  • Four (4) photocopies of the US permanent residence card, if applicable
  • One (1) original copy and four (4) photocopies of the authorized representative’s identification card or passport.  

FEES:             1. Report of Death (for Filipino citizen only) $ 25.00

                        Fees are non-refundable and payable in CASH or MONEY ORDER (if sent by mail) payable to the Philippine Consulate General

                        NO PERSONAL CHECKS OR CREDIT CARDS WILL BE ACCEPTED

 

 

CONSULAR MORTUARY CERTIFICATE

(For both Filipino citizen and Foreign national)

Mortuary Certificates are issued when the remains

or the cremated remains of the deceased (Filipino or foreigner)

are to be transported to the Philippines.

 

A Consular Mortuary Certificate shall be issued upon submission of the following documentary requirements:

  • Two (2) photocopies of Certificate of Death issued by the State Department of Health.
  • Two (2) photocopies of the itinerary, to include confirmed flight details or airway bill.
  • Two (2) photocopies of the passport of the deceased
  • Two (2) photocopies of identification documents (passport, driver’s license, etc.) of the person who will travel with the urn. Please indicate relationship to the deceased person.
  • Additional requirements for human remains (embalmed)
  • One (1) original and two (2) photocopies of notarized certificate issued by the Mortuary/Funeral Director stating that (a) the body was properly embalmed in accordance with internationally accepted practices, (b) the body is in a sanitary condition for overseas shipment, consistent with existing standards, and (c) that the coffin/casket has been hermitically sealed and contains only the remains of the deceased.
  • One (1) original and two (2) photocopies of the Certificate of Non-Contagious Disease issued by the State Department of Health.
  • One (1) original and two (2) photocopies of the Burial Transit Permit.
  • Name, address, and contact number of the receiving funeral parlor in the Philippines, if any.
  • Additional requirements checklist for cremated remains
  • One (1) original and two (2) photocopies of notarized certificate issued by the crematorium stating that (a) the body was properly cremated in accordance with internationally accepted practices, (b) the ashes are in a sanitary condition for overseas shipment, consistent with existing standards, and (c) that the urn has been hermitically sealed and contains only the remains of the deceased.
  • One (1) original and two (2) photocopies of the Certificate of Cremation issued by the Crematory.
  • One (1) original and two (2) photocopies of the Burial Transit Permit.

FEES:             Consular Mortuary Certificate                   $ 25.00

                       Fees are non-refundable and payable in CASH or MONEY ORDER (if sent by mail) payable to the Philippine Consulate General

                        NO PERSONAL CHECKS OR CREDIT CARDS WILL BE ACCEPTED

RELEASING

  1. By Pick-up: 9:00am to 3:00pm after three (3) working days upon submission over the counter and payment of fees

(In case you will not be available to receive it personally, a representative must show the claim stub/Official receipt, an authorization letter with your signature, and valid IDs of both you and your representative)

  1. 2.By Mail: Processed documents to be mailed back after three (3) working days upon acceptance, provided that the applicant submits:

- Self-addressed stamped envelope with prepaid postage and tracking number such as the USPS Priority Mail/Express Mail. This will enable you to track your passport or document when mailed.

- Write legibly your name and mailing address on both the Sender/”To” and Recipient/”From” spaces

APPLICATION BY MAIL:

REPORT OF DEATH BY MAIL                         

You may send your documents (ROD Forms duly notarized by a Notary Public or notarized by a Notary Public accredited by the Consulate General) with a self-addressed envelope, with appropriate stamps for express or priority mail with tracking numbers via US Postal Service, using a pre-paid mailing envelope. The Consulate recommends USPS Priority Express envelopes (document / large size). Please do not send white letter envelopes, as your return documents will not fit.

Enclose the $25 processing fee, in money order or cashier’s check. Please do not send cash or personal check

Note: The Philippine Consulate General assumes no responsibility for any delay or loss in the mail, or while the documents are in the custody of the courier service. The applicant should note the tracking numbers of all envelopes used and submitted, and may track their envelopes at the USPS website.

Documents issued from the following States are accepted by Houston PCG:

Arkansas, Louisiana, Mississippi, New Mexico, Oklahoma and Texas

Release of Copies of the Documents (Birth, Marriage and Death) from the Philippine Statistics Authority (PSA), formerly NSO

-          It will take around eight (8) months to one (1) year from the date of filing of Report of Death before the PSA can generate a copy of the requested document on security paper with a barcode. Once available, you may request online for a hard copy of the report of Birth/Marriage/Death at http://www.psaserbilis.com.ph.

The Consular Officer reserves the right to require additional proof or documents from an applicant to determine the decedent’s citizenship and identity for registration of death under Philippine laws. Please submit your contact details along with your application documents (mobile phone and email address) so that the Consulate can reach you immediately.

Please email This email address is being protected from spambots. You need JavaScript enabled to view it. for queries regarding your application.