REPORT OF DEATH
and
CONSULAR MORTUARY CERTIFICATE
The Report of Death applies only to Filipino Citizens. If the deceased is no longer a Filipino Citizen, the report is not needed and the representative/s may apply for a Mortuary Certificate. Mortuary Certificates are issued when the remains or the cremated remains of a deceased (Filipino or Foreign National) are to be transported to the Philippines.
General Information:
1. Check if death has occurred in the following States under the consular jurisdiction of the Philippine Consulate General in Houston:
Arkansas, Louisiana, Mississippi, New Mexico, Oklahoma, and Texas
2. Only deaths of Filipino nationals that occurred within its consular jurisdiction can be registered at the Philippine Consulate General in Houston. Deaths in other states must be registered at the Embassy/Consulate General with jurisdiction over the place of death.
3. Applications for Report of Death and Consular Mortuary Certificates may be submitted through the following means:
a. Applications may be sent via registered mail, labeled as follows:
Philippine Consulate General
Attn: Civil Registry Section
9990 Richmond Avenue Suite 100 N
Houston, Texas 77042, USA
b. Personal submission
Personal appearance of the deceased’s representative at the Consulate General is required if the application is to be submitted in person as the Report of Death form must be signed before a consular officer.
4. All submissions must include a COVER LETTER indicating the request to apply for a report a death and/or a consular mortuary certificate, including contact numbers, email address, and a list of enclosed documents.
5. The Civil Registry Officer may require additional documents upon assessment of the application depending on the circumstances of the applicant’s birth, marriage, or death. Factors such as citizenship, previous civil status, and other details may affect the status of your application.
6. Incomplete applications will be returned to the sender.
A. Reporting the Death of a Filipino Citizen Outside the Philippines
Mail or submit the documents in the order indicated below:
1. One (1) cover letter indicating your request to (1) report a death and/or (2) mortuary certificate with contact information (ex. mobile/telephone number, email address, and permanent address) through which the Consulate can reach you.
2. Four (4) original duly-accomplished Report of Death (ROD) forms. The following entries must be made:
• Entries must be printed/typewritten or handwritten in black ink. Please use the fillable PDF link to accomplish the form. Report of Death (ROD) forms.
• Entries should be made in the exact format indicated in the ROD form (ex. Date: 10 August 2023, Place: Houston, Texas, USA).
• For the signature of the representative:
a. If the death is reported in person by the representative – it will be sworn to and signed before a Consular Officer/Staff; or
b. If submitting the ROD by mail – item 26 must be notarized by a Notary Public (first copy only, while other three copies may be photocopied with the Notary Public’s seal and signature). Item 27 and item 28 should be left blank.
3. One (1) original and four (4) photocopies of the U.S. Certificate of Death issued by the State Department of Health. (The original shall be returned with the processed Report of Death)
4. Four (4) photocopies of the deceased’s proof of Philippine Citizenship – Philippine Passport, together with any of the following:
• Resident Alien Card/ Permanent Resident Card or
• Philippine Dual Citizenship documents (Identification Certificate, Oath of Allegiance, and Order of Approval, etc.)
5. Four (4) photocopies of the identification card/s or passport of the authorized representative/informant.
B. Consular Mortuary Certificate
Mortuary Certificates are issued when the remains or the cremated remains of a deceased (Filipino or Foreign National) are to be transported to the Philippines.
Checklist for Human Remains (embalmed)
• Two (2) photocopies of Certificate of Death issued by the State Department of Health.
• One (1) original and two (2) photocopies of the Certificate of Non-Contagious Disease issued by the State Department of Health.
• One (1) original and two (2) photocopies of the Burial Transit Permit.
• One (1) original and two (2) photocopies of notarized certificate issued by the Mortuary/Funeral Director stating that:
(a) the body was properly embalmed in accordance with internationally accepted practices,
(b) the body is in a sanitary condition for overseas shipment, consistent with existing standards, and (c) the coffin/casket has been hermitically sealed and contains only the remains of the deceased.
• Two (2) photocopies of the passport of the deceased
• Two (2) photocopies of identification documents (passport, driver’s license, etc.) of the person who will travel with the deceased. Please indicate relationship to the deceased person.
• Two (2) photocopies of the itinerary, to include confirmed flight details.
• Provide the name, address, and contact number of the receiving funeral company in the Philippines. In written paper two (2) photocopies.
Checklist for Cremated Remains
• Two (2) photocopies of Certificate of Death issued by the State Department of Health.
• One (1) original and two (2) photocopies of the Certificate of Cremation issued by the Crematory.
• One (1) original and two (2) photocopies of the Certificate of Non-Contagious Disease issued by the State Department of Health.
• One (1) original and two (2) photocopies of the Burial Transit Permit.
• One (1) original and two (2) photocopies of notarized certificate issued by the crematorium stating that:
(a) the body was properly cremated in accordance with internationally accepted practices,
(b) the ashes are in a sanitary condition for overseas shipment, consistent with existing standards and (c) that the urn has been hermitically sealed and contains only the ashes of the deceased.
• Two (2) photocopies of the passport of the deceased
• Two (2) photocopies of identification documents (passport, driver’s license, etc.) of the person who will travel with the urn. Please indicate relationship to the deceased person.
• Two (2) photocopies of the itinerary, to include confirmed flight details or airway bill.
C. Processing Fee:
Processing Fees for the above services are as follows:
• Report of Death - $25.00
• Consular Mortuary Certificate - $25.00.
Fees are non refundable and should be made payable to the “ Philippine Consulate General” in Money Order (if sent by mail), or CASH if applied in person
D. Releasing of Original Report of Death
By Pick-up
After five (5) working days, submit the official receipt during pick-up.
In case you will not be available to pick up the document in person, a representative must submit the official receipt, an authorization letter with your signature, and valid IDs of both you and your representative.
By Mail:
Processed documents will be mailed back to the applicant after five (5) working days upon receipt of the application, provided that the applicant submits a Self-Stamped Return Envelope with appropriate stamps and tracking number (USPS Express or Priority Mail) or (2) Self-Addressed Prepaid Mailing Envelope from the courier of choice labeled with the recipient’s address.
Note: The Philippine Consulate General assumes no responsibility for any delay or loss in the mail, or while the documents are in the custody of the courier service. The applicant should note the tracking numbers of all envelopes used and submitted, and may track their envelopes at the website of their chosen courier.
E. Release of copies of the documents (birth, marriage and death) from the Philippine Statistics Authority (PSA)
It will take around eight (8) months to one (1) year from the date of filing of Report of Birth before the PSA can generate a copy of the requested document on security paper with a barcode. Once available, you are advised to request online for a hard copy of the report of Birth/Marriage/Death at https://www.psaserbilis.com.ph/
F. Queries and Contact Information
Please email This email address is being protected from spambots. You need JavaScript enabled to view it.