Check if birth has occurred in the following States under the consular jurisdiction of the Philippine Consulate General in Houston:

Arkansas, Louisiana, Mississippi, New Mexico, Oklahoma, and Texas

Civil Registry does not require personal appearance, and may be sent via registered mail (instructions below) or it can also be submitted personally


  • Cover letter indicating your request to report a birth, your contact numbers, email address and list of enclosed documents, if submitting by mail.
  • Personal Appearance by one of the parents, if married and if the application is to be submitted in person as the Report of Birth form must be signed before a consular officer.
  • Four (4) original duly accomplished Report of Birth Forms in black ink executed and signed (original signatures) by one of the parents. When birth is reported in person, it will be sworn to before a consular officer. If submitting by mail, the completed forms must be notarized.
  • One (1) original or certified true copy and four (4) photocopies of child’s US Certificate of Birth (original will be returned).
  • One (1) original or certified true copy and four (4) photocopies of Marriage Certificate of the parents (original will be returned)
  • One (1) original or certified true copy and four (4) photocopies of Birth Certificate of the Filipino spouse/s from the Philippine Statistics Authority (PSA), formerly National Statistics Office (NSO)
  • One (1) original or certified true copy and four (4) copies of proof of Philippine citizenship of either parent at time of birth of the child such as Philippine passport (original will be returned), and photocopies of alien registration card, for green card holders.
  • If only one parent is a Filipino at the time of child’s birth, the non-Filipino parent must submit four (4) photocopies of a government-issued identification card or passport.
  • For parents who are dual citizens, four (4) photocopies of Order of Approval or Petition for Reacquisition of Philippine Citizenship, indicating the name of the child as a minor beneficiary of the parent’s re-acquisition of Philippine citizenship.
  • For former Filipino citizens, four (4) photocopies of U.S. Naturalization Certificate of parent(s).
  • Affidavit of Delayed Registration of Birth, duly notarized, when reporting the birth, one (1) year or more after its occurrence.
  • If parents are not married and the father’s surname is being used by the child, please submit the following documents, Affidavit of Admission of the Paternity (AAP) / Personal Handwritten Instrument (PHI) (executed by the father), Affidavit to Use Father’s Surname (AUSF) (executed by the mother / child aged 7 to 17 with attestation /registrant aged 18 and above), and Sworn Attestation (SA) (executed by the mother if the child is 7 to 17 years old). The affidavit/s and/or attestation have to be notarized and registered at the Philippine Consulate General. Personal appearance of the father and mother are required.
  • If parents were married after the child’s birth, submit one (1) original and four (4) copies of Notarized Affidavit of Legitimation, duly notarized.

FEES:             $ 25.00 non-refundable and payable in CASH or MONEY ORDER (if sent by mail) payable to the Philippine Consulate General



  1. By Pick-up: 9:00am to 3:00pm after three (3) working days upon submission over the counter and payment of fees

(In case you will not be available to receive it personally, a representative must show the claim stub/Official receipt, an authorization letter with your signature, and valid IDs of both you and your representative)

  1. 2.By Mail: Processed documents to be mailed back after three (3) working days upon acceptance, provided that the applicant submits:

- Self-addressed stamped envelope with prepaid postage and tracking number such as the USPS Priority Mail/Express Mail. This will enable you to track your passport or document when mailed.

- Write legibly your name and mailing address on both the Sender/”To” and Recipient/”From” spaces


REPORT OF BIRTH BY MAIL                           

You may send your documents (ROB Forms duly notarized by a Notary Public or notarized by a Notary Public accredited by the Consulate General) with a self-addressed envelope, with appropriate stamps for express or priority mail with tracking numbers via US Postal Service, using a pre-paid mailing envelope. The Consulate recommends USPS Priority Express envelopes (document / large size). Please do not send white letter envelopes, as your return documents will not fit.

Enclose the $25 processing fee, in money order or cashier’s check. Please do not send cash or personal check

Note: The Philippine Consulate General assumes no responsibility for any delay or loss in the mail, or while the documents are in the custody of the courier service. The applicant should note the tracking numbers of all envelopes used and submitted, and may track their envelopes at the USPS website.

Documents issued from the following States are accepted by Houston PCG:

Arkansas, Louisiana, Mississippi, New Mexico, Oklahoma and Texas

Release of Copies of the Documents (Birth, Marriage and Death) from the Philippine Statistics Authority (PSA), formerly NSO

-          It will take around eight (8) months to one (1) year from the date of filing of Report of Birth before the PSA can generate a copy of the requested document on security paper with a barcode. Once available, you may request online for a hard copy of the report of Birth/Marriage/Death at

The Consular Officer reserves the right to require additional proof or documents from an applicant to determine his/her citizenship, identity or eligibility for registration of birth under Philippine laws

Please email This email address is being protected from spambots. You need JavaScript enabled to view it. for queries regarding your application.