Reporting of the birth of a child born abroad to parents who are both Filipino citizens or to one (1) parent who is a Filipino citizen (i.e. one who has not been naturalized as a citizen of a foreign country or has subsequently reacquired Filipino citizenship)

General Information:

1. Check if birth has occurred in the following States under the consular jurisdiction of the Philippine Consulate General in Houston:

 Arkansas, Louisiana, Mississippi, New Mexico, Oklahoma, and Texas

2. Only births that occurred within its consular jurisdiction can be registered at the Philippine Consulate General in Houston. Births in other states must be registered at the Embassy/Consulate General with jurisdiction over the place of birth.

3. Application for Civil Registry Services may be submitted through the following means:

a. Applications may be sent via registered mail, labeled as follows:

Philippine Consulate General

Attn: Civil Registry Section

9990 Richmond Avenue Suite 100 N

Houston, Texas 77042, USA

b. Personal submission

Personal appearance at the Consulate General of Filipino parents is required if the application is to be submitted in person as the Report of birth form must be signed before a consular officer.

4. All submissions must include a COVER LETTER indicating your request to report a birth, your contact numbers, email address, and a list of enclosed documents.

5. Incomplete applications will be returned to the sender.

A. Requirements Checklist:

Present original documents or certified true copiesof the Child’s US Birth Certificate, Marriage Certificate of the Parents, Birth Certificate of the Mother, etc. to the Consular Officer/Staff. The original documents will be returned after processing the report of birth. Kindly collate the following documents and arrange into sets of four (4) according to the order of documents below:

 1. Four (4) original duly accomplished Report of Birth (ROB) forms. The following entries must be made:

• Entries must be printed/typewritten or handwritten in black ink. Please use the fillable PDF link to accomplish the form (Report of Birth (ROB) forms).
• The name of the child should follow Philippine naming convention (i.e. Given Name, Mother’s Maiden Surname, Father’s Surname).
• Entries should be made in the exact format indicated in the ROB form (ex. Date: 28 March 2023, Place: Houston, Texas, USA).
• The mother should use her maiden information (birth name/ name before marriage) in filling out the ROB form. All other entries must be at the time of birth of the child/subject.
• For the signature of the informant:
  a. If the birth is reported in person by one of the parents, the attending physician, or the person whose birth is being reported if over 18 years of age – all four (4) duly-accomplished forms will be sworn to and signed by the informant before a Consular Officer/Staff; or
  b. If submitting the ROB by mail – item 20 in all four (4) duly-accomplished ROB forms must be notarized by a Notary Public. Item 21 and item 22 should be left blank.

 2. One (1) original and four (4) photocopies of the child’s U.S. Certificate of Live Birth.

 3. One (1) original and Four (4) photocopies of the Marriage Certificate (PSA authenticated marriage certificate or foreign marriage contract) of the parents.

• If the parents are not married at the time of the child’s birth – see additional requirements below.
• If the parents were married in the Philippines or had their foreign marriage reported to a Philippine Embassy/Consulate over a year from reporting child’s birth – the Report of Marriage/ Marriage Certificate must be issued by the Philippine Statistics Authority (PSA) formerly NSO.

 4. Four (4) photocopies of the valid passport of both parents, together with any of the following:

       a. For the Filipino parent (proof of Philippine Citizenship at the time of birth of the child) – submit photocopies of Philippine Passport, Resident Alien Card/ Permanent Resident Card and/or Philippine Dual Citizenship (Identification Certificate, Oath of Allegiance, and Order of Approval), copy of visa (if tourist, leisure or business purpose), job contract or working permit (if working abroad at the time of child’s birth).

        b. For parents who reacquired their Philippine Citizenship after the child’s birth (Dual Citizen/s) – four (4) photocopies of Identification Certificate, Order of Approval, or Petition for Reacquisition of Philippine Citizenship, indicating the name of the child as a minor derivative of the parent’s re-acquisition of Philippine citizenship.

        c. If the Filipino Parent/s was a former Filipino citizen and have acquired foreign citizenship (i.e. American, etc.) after the child’s birth – four (4) photocopies of U.S. Certificate of Naturalization.

Additional Requirements:

For Reporting the Birth One (1) Year or More After Its Occurrence

One (1) original and three (3) photocopies of Affidavit of Delayed Registration of Birth, duly notarized:

1. If submitting by mail, the affidavit must be duly-notarized;
2. If submitting in person, the affidavit may be notarized by the Consulate General for an additional fee of US$25.00, or the applicant may bring an affidavit notarized elsewhere.

If parents are not married at the time of birth of the child and the child will use / is using the surname of the father

Personal appearance of the father and mother are required in order to submit the following affidavit/s and/or attestation notarized and registered at the Philippine Consulate General:

1. Affidavit of Admission of Paternity (AAP)/ Personal Handwritten Instrument (PHI) – executed by the father, if he is willing to acknowledge paternity;
2. Affidavit to Use the Surname of the Father (AUSF) – to be executed by:
   1. If the child is below seven (7) years old – executed by mother
   2. If the child is between seven (7) to 17 years old – executed by the child with Sworn Attestation (SA) executed by the mother
   3. If the child/applicant is already 18 years old and above – executed by the child/applicant. The Sworn Attestation is no longer needed.

The above requirements are in consonance with R.A. 9255 (An Act Allowing Illegitimate Children to Use the Surname of Their Father, Amending for the Purpose Article 176 of Executive Order No. 209, Otherwise Known as the “Family Code of the Philippines”). R.A. 9225 shall apply to all illegitimate children born on or after 19 March 2004. Illegitimate children born on 03 August 1988 to 18 March 2004 may still be acknowledged by the father through an Affidavit of Admission of Paternity (AAP) or Private Handwritten Instrument (PHI) but cannot use the surname of the father under Republic Act No. 9255. However, a petition in court may be filed in order that the child can use the surname of the father.

If parents were married after the child’s birth

One (1) original and three (3) copies of Joint Affidavit of Legitimation, duly notarized by a Notary Public

B. Processing Fee:

Processing Fee for the Report of Birth is $25.00. Fees are non refundable and should be made payable to the “ Philippine Consulate General” in Money Order (if sent by mail), or CASH if applied in person

Other associated additional fees may include the following:

1. Registration/Notarization of AAP/PHI - $25.00
2. Registration/Notarization of AUSF - $25.00
3. Certificate of Registration of Legal Instrument (for those who will execute AAP and/or AUSF) - $25.00

C. Releasing of Original Report of Birth

By Pick-up

After five (5) working days, submit the official receipt during pick-up.

In case you will not be available to pick up the document in person, a representative must submit the official receipt, an authorization letter with your signature, and valid IDs of both you and your representative.

By Mail: 

Processed documents will be mailed back to the applicant after five (5) working days upon receipt of the application, provided that the applicant submits a Self-Stamped Return Envelope with appropriate stamps and tracking number (USPS Express or Priority Mail) or (2) Self-Addressed Prepaid Mailing Envelope from the courier of choice labeled with the recipient’s address.  

Note: The Philippine Consulate General assumes no responsibility for any delay or loss in the mail, or while the documents are in the custody of the courier service. The applicant should note the tracking numbers of all envelopes used and submitted, and may track their envelopes at the website of their chosen courier.

D. Release of copies of the documents (birth, marriage and death) from the Philippine Statistics Authority (PSA)

It will take around eight (8) months to one (1) year from the date of filing of Report of Birth before the PSA can generate a copy of the requested document on security paper with a barcode. Once available, you are advised to request online for a hard copy of the report of Birth/Marriage/Death at http://www.psaserbilis.com.ph.

E. Queries and Contact Information

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